LaWage

Instructions

Browser Requirements

This application has been tested and is guaranteed to function with the following browsers (updated to the latest version): IE 6+, Firefox 2+, Opera 9.5+, Safari 3+, and Google Chrome.

Accessibility

This website adheres to Section 508 of the Rehabilitation Act of 1973. For more information about the Louisiana Department of Revenue's commitment to accessibility please read our Accessibility Statement

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General Instructions

Data Grids

Collections of related data are sometimes presented in grids to aid readability. To edit an item from a grid, click on the edit icon edit icon. To delete an item from a grid, click on the delete icon delete icon.

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File Upload Instructions

Large Files

Uploading large files may trigger timeout errors. For files larger than 5 MB, we suggest that you compress the file using either ZIP compression or GZIP compression (other compression formats will not be acc epted). Files larger than 100 MB cannot be accepted.

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Comma Delimited Files

Comma delimited (CSV) files consist of one record per line with individual fields separated by commas.

Please be advised of the following limitations:

  • Do not use commas within data fields.
  • Do not enclose text in quotation marks between single or double quotes.
  • Please include the header provided in the quarterly sample file or the semi-monthly sample file Note: It is recommended to create an Excel spreadsheet and then convert to a CSV file.

The following example showcases a file with one header row and 3 data rows; each data row contains 2 columns. Due to the limitations listed above only the 3rd data row would be considered valid.

	Header Row Colum 1, Header Row Column 2
	Data Row 1, Column 1, Data Row 1, Column 2
	"Data Row 2, Column 1", 'Data Row 2 Column 2'
	Data Row 3 Column 1, Data Row 3 Column 2

A CSV file may be exported from an Excel spreadsheet; instructions for doing so are available.

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Annual Reconciliations (L-3s)

Bulk annual reconciliation (L-3) files must be comma delimited (CSV).

Example files:

Please be advised of the following limitations:

  • Do not use commas within data fields.
  • Do not enclose text in quotation marks between single or double quotes.
  • Please include the header provided in the quarterly sample file or the semi-monthly sample file Note: It is recommended to create an Excel spreadsheet and then convert to a CSV file.

Go to upload page.

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W-2s

Bulk W-2 files must follow the current Social Security Administration's specifications for electronic filing of W-2 forms.
A sample template file is available for download.

Please be advised of the following limitations:

  • Each record must be 512 characters long
  • Required Records include:
    1. RA (Submitter Record)
    2. RE (Employer Record)
    3. RS (State Wage Record)
    4. RV (Optional record which pertains to total amount of taxes reported as withheld on each quarterly L-1 filing)
  • Numbers must be 12 digits long, right justified, with leading zeros (Ex: $1,468.55 = 000000146855)
  • If one employer (RE Record) has an associated RV record, every additional employer in the file must also have one
  • Note: It is recommended to create an Excel spreadsheet, thenand then convert to a text file
  • Note: The upload file will be the same file submitted to the IRS
Record Layout
(all fields required unless otherwise stated)
Field Position Field Name Description Format/Length Requirements
  0-2 Record Identifier Defines the start of the RV record. Constant "RV".
  3-14 First Quarter The first quarter liability reported. 12 digits, right justify, zero fill.
  15-26 Second Quarter The second quarter liability reported. 12 digits, right justify, zero fill.
  27-38 Third Quarter The third quarter liability reported. 12 digits, right justify, zero fill.
  39-50 Fourth Quarter The fourth quarter liability reported. 12 digits, right justify, zero fill.
  51-512 Blank Space reserved for LDR use. Fill with blanks for remaining 462 characters.

Go to upload page.

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1099s, W2-Gs or other Federal Information Returns

Files must follow the current specifiation as defined by IRS publication 1220.

Please be advised of the following limitations:

  • Each record must be 750 characters long.
  • The following are required records:
    1. T (Transmitter Record)
    2. A (Payer Record)
    3. B (Payee Record)
    4. C (Payee Summary Record)
    5. K (State Summary Record)
    6. F (End of Transmission Record)

Go to upload page.

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